ALPHA OMEGA UK PRIVACY NOTICE

ALPHA OMEGA UK Privacy Notice Effective from May 25 2018

AO UK Chapter Privacy notice

AO UK Chapter is part of the AO Fraternity which has chapters worldwide. The headquarters of the organisation is in the US. This privacy policy explains how we use any personal information we collect when you become a member or attend one of our lectures or events.

What Information do we collect about you
We collect information about you when you become a member or attend an AO event. This information consists of your name, address, email address mobile and landline number. We may collect your practice details if it is relevant. When you pay AO we will have a record of your financial details as well.

How AO use your information
It is used to inform you what AO lectures are being held in the UK and Internationally and of any events such as the European Convention. It is also used to give CPD certificates.

Sponsorship
AO uses sponsorship as a way of reducing the costs of postage and email. Your information is given to the sponsor so they can fulfil their commitment to AO. As part of the sponsorship agreement the sponsor is allowed to place their logo on the information that members get about lectures and events. They may also inform you of any agreements for specially negotiated prices or schemes whereby you can reduce your costs by purchasing products from them.

They are not allowed to use your information to send you any other marketing information by email. They are also not allowed to sell your details onto any other companies.

Third Parties
These might include companies that process your information eg MailChimp
AO will send the minimum amount of your data that is required to any third party.

All third party companies have to comply with GDPR and their policy must specify their data protection processes.

Whilst AO does not share information unless it is necessary and is covered by contract, there may be legal reason where your information could be shared if required.

Security of Your Information
AO has Information Governance Procedures which include, how your data is kept secure, who can access your information, how long the information is retained for, where it is held and what would happen if there is a data breach. You can ask for a copy of these procedures by asking the current Chairperson email chairman@alphaomegauk.co.uk

Rights Under GDPR
You can ask for a free copy of your information and have certain rights under the GDPR 2018. These include
• The right to be informed
• The right of access
• The right to rectification (where an error has been made)
• The right to erasure
• The right to restrict processing
• The right to data portability
• The right to object
For any of the above contact: chairman@alphaomegauk.co.uk

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